Birth

Birth Registration and Proof of Birth is handled by the Malta Public Registry and the Gozo Public Registry. These services are provided to maintain a record of all births in Malta and of Maltese citizens born abroad.

Last Update: 11/12/2020

Registering a Birth

What is the application procedure to be followed?

Children born in Malta

  1. The parent/s of a child born in Malta is/are obliged to notify the birth within fifteen (15) days.
  2. Payment of €2.60 is levied for every birth registered. Online by visiting Identity Malta Agency’s website https://www.identitymalta.com/

i. Log on to Public Registry Notifications with your eID

ii. Fill in the  Declaration of Notification of Birth Form electronically and

iii. Upload the Notification of Birth of a Baby issued by the hospital where the birth occurred and the parent/s identification document/s.

  1. There are exceptional cases where the birth notification process cannot be submitted online. In this case, the notification of a birth that occurred in Malta can be made by the parent/s by visiting in-person one of the following offices:

a. The Identity Malta Agency office at Mater Dei Hospital, Msida, or

b. Onda Building, Aldo Moro Road, Marsa, MRS 9065.

c. In the case of a birth in Gozo, parents should visit the Gozo Public Registry, By the Bastion Road, Victoria.

      1. The birth notification officers will guide the parent/s through the process.
      2. Once the Act is drafted, the parent/s is/are required to sign electronically on the child’s Birth Act to confirm that they agree with the information. The Parent/s is/are also requested to sign the ‘Declaration of Notification of Birth Form’ which cont ains information regarding the child and parent/s.

4. The Notification of birth can also be made by post  whereby the ‘Declaration of Notification of Birth Form’ is downloaded from the Identity Malta Agency website            https://www.identitymalta.com/wp-content/uploads/2019/10/6.-Declaration-Notification-Birth.pdf

5. This form can also be obtained;

from the  Malta Public Registry by sending an e mail on [email protected] or Gozo Public Registry by sending an e mail on [email protected].

in hardcopy from the offices of the Malta Public Registry in Marsa, the Identity Malta Office at Mater Dei Hospital in Msida, and at the Gozo Public Registry in Victoria.

Further documentation required to complete a notification of birth includes the original ‘Notification of Birth of a Baby’ certificate issued by the hospital where the birth occurred, and the parent/s identification documents.

Other documentation, depending upon the civil status of the parent/s may be required.

There is a payment of Euro 2.60 that may be made by means of a cheque made out to Identity Malta Agency or by SWIFT payment.

The Act together with the receipt of payment is sent by postal services to the parent/s for his/her/their confirmation and signature.

The signed Act is then sent back to the Malta Public Registry or Gozo Public Registry for subsequent registration and will be preserved in the Archives.

Once the Act of Birth is registered the parent/s is/are informed by SMS or email.

The Birth Certificate can then be ordered from the Public Registry website www.certifikati.gov.mt following the procedure in the ‘Ordering a Birth Certificate’ Section further below.

For Maltese citizens who were born abroad the registration of birth can be made through one of Malta’s missions.

  1. The applicant must submit to the Mission an original birth certificate, or a true copy issued by a competent authority. The original birth certificate itself would need to be either:
    • Apostilled ;
    • Fully legalized or
    • Endorsed as authentic by the Missions’ official.

There is no need of an apostille if the certificate is issued from an EU Member State.

    • If the birth certificate is not in the Maltese or English languages, then an official translation of the birth certificate must also be submitted.
    • Translations must always be apostilled or fully legalized to confirm the translator’s signature.
    • If a translation was executed in an EU country, the translator is recognised and confirmed through the EU Justice portal as per EU regulation 2016/1191. In these cases an apostille for the translation is not required.
    • If the country from where the certificate was issued does not form part of the Hague Convention with respect to apostilles, the foreign birth certificate must then be fully legalised.
  1. The Request For Birth Registration Form signed by the applicant
  2. An identification document of the applicant
  3. A confirmation of Maltese citizenship

As an alternative, applicants can also visit the Malta Public Registry offices, Marsa, Malta or the Gozo Public Registry, Victoria, Gozo to personally submit these documents for registration.

  1. In cases where the application is submitted in Malta, the applicant must also obtain a letter issued by the Citizenship Unit, addressed to the Director of the Public Registry affirming that the person to be registered is a citizen of Malta.  This is not required when the application is submitted at the Gozo Public Registry.
  1. The Original Act of Birth or a true copy issued from the same competent authority to the Public Registry Office. The original birth certificate itself would need to be either:
    • Apostilled ;
    • Fully legalized or;
    • Signed and stamped by the Citizenship Unit unless submitted at the Gozo Public Registry.

There is no need of an apostille if the certificate is issued from an EU Member State.

    • If the birth certificate is not in the Maltese or English language, then an official translation of the birth certificate must also be submitted.
    • Translations must always be apostilled or fully legalized to confirm the translator’s signature.
    • If a translation was made in an EU country, the translator must be recognised and confirmed through the EU Justice portal as per the EU regulation 2016/1191. In these cases an apostille for the translation is not required.
    • If the country from where the certificate was issued does not form part of the Hague Convention on apostilles, the foreign birth certificate must then be fully legalised.

The birth certificates are filed with the Malta Public Registry or Gozo Public Registry together with the Request for Birth Registration Form that is signed by the notifier or the applicant. An Act of Birth is then drafted and which can be subsequently registered.

What do I need to provide?

For a birth that occurred in Malta

  • Identification documents of the parents.
  • The ‘Notification of Birth of a Baby’ Certificate issued by the Hospital and signed by the midwife
  • Other documentation, depending upon the civil status of the parent/s may be required.
  • Payment of €2.60.

For a birth of Maltese citizen born abroad

  • Confirmation of Maltese Citizenship. This is not required if the notification is submitted at the Gozo Public Registry.
  • The Original Act of Birth or a true copy issued from the same competent authority to the Public Registry. The original Birth Certificate itself would need to be either: Apostilled; Fully legalized or endorsed and stamped by the Citizenship Unit; unless the registration is being made at the Gozo Public Registry. There is no need of an apostille if the certificate is issued from an EU Member State.
  • If the birth certificate is not in the Maltese or English language, then an official translation of the Birth Certificate must also be submitted. (Translations must always be apostilled or fully legalized so to confirm the translator’s signature.)
  • If a translation was executed in an EU country, the translator can be recognised and confirmed through the EU Justice portal as per the EU regulation 2016/1191. In these cases an apostille for the translation is not required. (If the country from where the certificate was issued does not form part of the Hague Convention on apostilles, the foreign birth certificate must then be fully legalised.)
  • Identification document/s

The process can be performed in which languages?

The procedure is carried out in Maltese and English.

All documentation fields, including the ‘Birth Act’ and ‘Birth Certificate’ are printed in Maltese and English.

How do I prove my identity?

The accepted means of notification are the submission of appropriate identification documents and signature of the notifying parent/s on the Act of Birth.

The signature is collected electronically when the parent/s notifies/notify the birth in person at the Malta Public Registry, Valletta, the Identity Malta Agency office at Mater Dei Hospital, Msida or the Gozo Public Registry, Victoria, Gozo or by a wet-signature when the notification is completed online or by post.

Other documents, depending upon the civil status of the parent/s may be required to complete the Notification of Birth.

In cases of a Maltese citizen’s overseas birth, the registration can also be made through one of Malta’s missions or directly with the Malta Public Registry Offices in Onda Building, Aldo Moro Road, Marsa, MRS 9065, or the Gozo Public Registry, Victoria, Gozo.  A confirmation of citizenship either by the issue of a letter from the Citizenship Unit or by the respective mission is required when the registration is completed at the Malta Public Registry or through one of Malta’s missions.  This is not required in cases where the registration is made at the Gozo Public Registry.

How long does the process take and what are the applicable deadlines?

When a birth takes place in Malta, the parent/s is/are obliged to notify the birth to the Malta Public Registry if this took place in Malta, and the Gozo Public Registry if this took place in Gozo, within 15 days of the birth.

From the day of notification, the Public Registry requires an average of 2 weeks to register the birth and for the birth certificate to be available both online or for collection from the Malta Public Registry, Valletta or Gozo Public Registry, Victoria.

Are there any fees for this process?

A payment of €2.60 is required for every birth notified.

This can be made online if the notifying parent/s choose this method, or by cheque or SWIFT if it is made by post.

Additional charges may be added if submitting through a Maltese Mission of the Ministry of Foreign and European Affairs for births of Maltese citizens born abroad.

What should I do if I have not heard from the Public Registry?

The Public Registry supplies information regarding the progress of notification and registration of the Act and availability of the ‘Birth Certificate’ of the child when this is requested by the parent/s.

Enquiries can be made using the contact information below

Email [email protected]

Tel: +356 2590 4200.

Email [email protected]

Tel:  +356 2215 6388.

Furthermore, the Birth Certificate can be ordered from the website www.certifikati.gov.mt, The Public Registry provides email feedback to the parent/s ordering in case the Birth Certificate is not yet available.

In cases where for some reason, the Director refuses to register any Act, the user may apply terms of Article 253 of the Civil Code, requesting the competent court to register the same.

What can I do in case there is a dispute?

Where for some reason, the Director of the Public Registry refuses to register any Act, or where a person claims that there is an erroneous indication of any particular in the Act of Birth following the registration thereof, an application may be filed before the competent court in terms of the provisions of the Civil Code (Chapter 16 of the Laws of Malta), requesting that court to either order the registration of the Act or to order the correction of the particular in question.

Ordering a Birth Certificate

The process of ordering a birth certificate can be done in one of two ways as listed below.

  1. The proof of birth can be done through Ordering online:
    • Go to the www.certifikati.gov.mt website 
    • Log in with eID (optional) to pre-fill your information in some fields
    • Click on the Picture of a Baby with the word ‘Birth’ on it OR Click Order Online from the left-hand menu and Select Birth Certificate
    • Fill out the Birth Certificate request form
    • Pay the fees for printing out the Certificate
    • Select the pick-up or by post option
  1. Or the proof of birth can be ordered by visiting the Public Registry Offices in Person:
    1. When at the office, one of the Public Registry officers will help you through the process to order a birth certificate and accept the payment for the delivery.

What do I need to provide?

The procedure requires a method of payment and the information on the person whose proof of birth is needed.

Person’s birth date (best estimate), name, and last name are needed, furthermore the parents’ name and surname.

The process can be performed in which languages?

The procedure is carried out in Maltese and English.

All form fields, including the ‘Birth Certificate’ are printed in Maltese and English.

How do I prove my identity?

Proof of identity is not required for ordering a birth certificate.

How long does the process take and what are the applicable deadlines?

The procedure is carried out and the prepared certificate will be ready within 6 days.

If an apostille is needed, then an additional 3 days should be allotted to the time required to prepare the certificate.

When ordering a birth certificate online, updates regarding the order are received by SMS or/by email.

What fees do I have to pay for proof of birth?

For birth certificates ordered online:

  • extract (basic information) the fee is € 2.50
  • full certificate (full information) the fee is € 9.95
  • Add-on Apostille/Legalisation is an extra fee of € 12
  • Multi-lingual certificate ordered only on full certificates the fee is €10

 

For birth certificates ordered in-person:

  • extract (basic information) the fee is €2.60
  • full certificate (full information) the fee is € 10.25
  • Multi-lingual certificate ordered the fee is € 10

What should I do if I have not heard from the Public Registry?

The Public Registry supplies information regarding the availability of the ‘Birth Certificate’ of the child when this is requested by the parent/s. Enquiries can be made using the contact information below.

What can I do in case there is a dispute?

Where for some reason, the Director of the Public Registry refuses to register any Act, or where a person claims that there is an erroneous indication of any particular in the Act of Birth following the registration thereof, an application may be filed before the competent court in terms of the provisions of the Civil Code (Chapter 16 of the Laws of Malta), requesting that court to either order the registration of the Act or to order the correction of the particular in question.

Contact Information

The competent Authority responsible for the procedure is the:

Email [email protected]

Tel: +356 2590 4200.

Email [email protected]

Tel:  +356 2215 6388.

Relevant laws and regulations

Civil Code (Cap. 16 of the Laws of Malta)

REGULATION (EU) 2016/1191 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL on promoting the free movement of citizens by simplifying the requirements for presenting certain public documents in the European Union and amending Regulation (EU) No 1024/2012

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